Malabar Group Route-Based ERP System

We developed a custom ERP system for Malabar Group to streamline their route-based payment collections, sales team coordination, and operational reporting—resulting in faster transactions and better field visibility.

Overview

Malabar Group is a major distributor of automobile parts with a wide delivery network and a field sales team operating across multiple regions. They needed a digital solution to manage their complex payment collection workflows, optimize routes, and empower sales representatives with real-time information and tracking tools.

Branding

UI / UX

Challenge

Solution

Challenge

Solution

Challenge

Solution

Challenge

Solution

Challenge

Malabar’s payment collection and sales tracking processes were mostly manual, involving paperwork, delays in updates, and poor visibility into daily field activities. The absence of route intelligence, live reporting, and a structured workflow made it difficult for the central office to monitor and manage team productivity.

Solution

Kodbay built a tailor-made ERP system with features like GPS-enabled route planning, real-time payment recording, dynamic sales reporting, and integrated communication tools. The platform connected the field and back office seamlessly, ensuring data consistency and operational control

Our Approach

We began with in-depth interviews with the sales team and finance department to map user needs. Using that data, we designed a modular system that prioritized usability in the field. Weekly feedback loops helped refine field workflows, offline syncing, and route intelligence.

Research Process

Brand Study

As a trusted legacy brand in the automotive industry, Malabar Group needed a solution that reflected their reliability and precision. We focused on building a clean and functional interface that emphasized data clarity and business discipline, while maintaining accessibility for less tech-savvy users.

Main Features

-Route-based sales and payment management

-Offline data sync for remote areas

-Automated customer payment receipts

-Real-time reporting dashboards

-Team and territory performance tracking

-Centralized administrative controls

Audience

The platform is built for internal use—field sales executives, route coordinators, finance teams, and branch managers. It supports daily payment tracking, team performance monitoring, and centralized data analysis.

Mobile App

The mobile app allows sales reps to view assigned routes, log payments, generate instant receipts, and report visit outcomes. Managers can approve transactions, monitor team movements, and receive push notifications on key metrics.

ui \ ux

The UI was built for efficiency: large buttons, low-bandwidth compatibility, and field-ready color schemes. UX focused on minimal learning curve—featuring icon-driven navigation, pre-filled input fields, and geo-tagging to simplify daily tasks.

IMPACT

-75%reduction in manual reporting errors
-Payment collection cycle shortened by40%
-Improved route efficiency and time management by 60%
-Enhanced real-time visibility and accountability of the field team
-Seamless integration with existing financial systems

Conclusion

Kodbay’s ERP solution transformed Malabar Group’s sales and payment workflows into a digitally empowered ecosystem. By connecting remote field teams with central operations, the platform improved efficiency, accuracy, and accountability—setting a scalable foundation for Malabar’s continued growth and operational excellence.

Case Studies

At Kodbay, our projects are more than just deliverables—they are milestones in digital transformation. Each case study highlights how we’ve partnered with clients across industries to craft tailored, impactful, and scalable solutions. From intelligent mobile apps to robust enterprise systems, our work reflects a blend of strategy, innovation, and execution. Explore how we translate vision into value through purpose-built technology and meaningful collaboration.